Disorganization costs individuals valuable time, money and energy. Time wasted as a result of disorganization detracts from your ability to focus on what’s important, both at home and at work. This month’s tip is the first in a series to help you organize your office.
Many of you are familiar with the saying, “A Place for Everything, and Everything in its Place.” This is essential to a productive office. Having an inbox is the first step. This provides a single “home” for all papers coming into your office. Even if you can’t process them right away, you know where to find them when you are ready.
When processing the papers in your inbox, we teach our clients to use the FAT System. You start with the piece of paper on the top and you have three choices:
File: If you want to reference the paper again and no action is required, then file it in your filing system.
Act: If there is action required, put it in your Action File. This will be explained in detail in an upcoming newsletter. If there is more than one to-do relating to a single paper, focus on what needs to be done first.
T oss: If you don’t need to reference it in the future and there is no action required, then toss, shred or recycle.
Make one of these 3 choices before moving on to the next item.
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